Refund & Withdrawal Policy

Refund & Withdrawal Policy

Funds in excess of institutional costs are issued on the third Friday of the fall and spring terms and then ongoing on each Friday. Refund Request Forms must be completed in the Student Accounts Office by the close of business on Monday in order to be processed during the same week.

Refunds are issued to the student unless their account has a Parent Plus Loan. In this case, the parent listed on the loan will need to provide written authorization to release the refund to the student.

We will not process refunds that include balances of “Pending Aid”.

Students making schedule adjustments that change their status from full-time to part-time or reduce their part-time load after the first five days of a semester or the first two days of a summer term will not have any adjustments in tuition charges unless they withdraw from the College. For a student withdrawing from the College because of illness or for other reasons approved by the College, the following refund schedule will be used:

POLICY FOR A STUDENT WITHDRAWING FROM THE COLLEGE
Student is required to meet with the Director of Academic Services to complete the withdrawal process. Students from the College would use the following refund schedule:

Fall Semester 2015 Spring Semester 2016 Student Responsibility
August 24 - September 6 January 13 – January 26 20% of tuition
September 7 - September 20 January 27 – February 9 40% of tuition
September 21 - October 4 February 10 – February 23 60% of tuition
After October 4 After February 23 100% of tuition
May Term 2016 Summer Term 2016 Student Responsibility
May 9 - May 12 June 6 - June 9 20% of tuition
May 13 - May 17 June 10 - June 14 40% of tuition
May 18 - May 20 June 15 - June 17 60% of tuition
After May 20 After June 17 100% of tuition

Room
A student withdrawing from the College during a semester or summer term will receive no refund of room charges.

Fees
All fees are nonrefundable.

Board
A student withdrawing from the College during a semester, for any reason, will be refunded a part of the charges for board proportionate to the number of days of the semester remaining after the meal ticket is surrendered.

Financial Aid
Refunds of financial aid are a separate calculation to comply with federal regulations. 

The calculations include the length of the enrollment period, unpaid institutional charges, all educational costs for the enrollment period and amounts paid toward institutional charges from financial aid and cash paid by the student. Students who consider withdrawing or reducing hours below full-time are advised to contact the Financial Aid Office.

POLICY FOR A STUDENT WITHDRAWING FROM A COURSE
Students making schedule adjustments that change their status from full-time to part-time after the first five days of a semester will not have any adjustments in tuition charges unless they withdraw from the College.

West Virginia
Wesleyan College

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Buckhannon, WV 26201
(304) 473-8000

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